What Are the Benefits of Using Secure Online Data Rooms?

The Virtual Data Room is the perfect technology for companies that value the safety of their information. In the room, you can not store data; you can share it, and various systems are integrated for working and protecting data.

Briefly about technology

The development of the Internet and the increase in business needs have led to the rapid growth of hosting services and physical and virtual capacities for rent. However, it is difficult for an ordinary businessman without an IT background to understand all types of server services.

Usually, a virtual room has its servers. This device with special software allows you to perform various operations and provide services to other devices (printers, computers, MFPs). Although the server is much more powerful and productive than any computer, it provides services to other devices faster.

Why is it necessary to rent physical or cloud servers? First, powerful modern equipment is a considerable budget expenditure. By the way, the replacement of components should be carried out at least once every three years. We add to this the maintenance of a particular room where servers should be located, the payment for backup and extended Internet channels, and the salary of the personnel servicing the equipment. As a result, renting a virtual data room is much more profitable in terms of money and human resources.

Which server which a virtual data room to choose? Unfortunately, there is no clear answer here. It all depends on the needs of the business and whether you are ready to share the capacity of the equipment.

Virtual Data Room Features

When renting a VDR, you should pay attention to the critical features of this technology.

Cost Savings

Renting a VDR is cheaper than renting a physical server. Costs are saved by sharing the resources of a single physical machine. Thanks to fine-tuning and clever work of the provider’s IT staff, tenants do not experience any inconvenience when working together.


Root access is given to all VDR tenants. The question is who will control the room. If the tenant does this, it will be called an Unmanaged room if the provider is Managed. Despite the clear and straightforward modern panels, an experienced employee should be engaged in management. If the company does not have one, it is better to outsource such a task to the provider.


Performance depends on room configuration. Pay attention to the following parameters: disk and RAM, processor power, and complete characteristics of the physical machine that will host the VDR. It also matters which virtualization technology will be used.


Increasing power without the help of a provider is possible if the VDR works under OpenVZ technology. In the case of KVM, to scale server resources, you will have to order a new one and transfer data. However, this happens within one business day with a fast provider and does not affect performance. All virtual servers are scalable; the only difference is how easy and fasts it is.